Workday HCM Transactions - 3. Creating Job Profile - CloudCertification

Workday HCM Transactions - 3. Creating Job Profile

Workday HCM Transaction Training

📅 Effective Date: The job profile must have an effective date set according to the US time zone to ensure it is recognized in the system.
🆔 Job Codes: Job codes serve as unique identifiers for job profiles and requisitions, making it easier for candidates to reference specific positions when communicating with HR.
🌍 Country Restrictions: Job profiles can be restricted to specific countries to prevent them from being used inappropriately for international positions.
📊 Management Levels: These levels define the hierarchy within the organization, allowing for proper categorization of job roles, from individual contributors to executives.
📈 Job Level Hierarchy: Establishing a clear job level hierarchy helps in defining the experience required for various positions within the organization.
🏢 Job Families: Employees can be categorized into different job families, such as payroll, HR, finance, etc., which helps in organizing roles and responsibilities.

Workday HCM Transaction Training - Key moments

Introduction to Job Profile Creation 00:00
- The video begins with an overview of creating a job profile within the human resources system.
- Emphasis on the necessity of a job profile before creating a position in the organization.
Creating a Job Profile 01:14
- Step-by-step instructions on how to create a job profile, specifically for a payroll manager.
- Importance of setting an effective date based on the US time zone.
Job Profile Details 02:10
- Explanation of job codes as identifiers for job requisitions on internal and external websites.
- Distinction between job profile name (backend) and job title (frontend) for end users.
Country Restrictions and Management Levels 03:06
- Option to restrict job profiles to specific countries to limit visibility.
- Overview of management levels available for job profiles, including roles from board of directors to individual contributors.
Job Level Hierarchy 04:32
- Discussion on creating a job level hierarchy based on organizational employment levels.
- Example of a 12-level hierarchy, detailing experience requirements for each level.
Job Family Selection 06:41
- Explanation of job families and their relevance in categorizing job profiles.
- Examples of various job families, including payroll, HR, finance, and marketing.

Workday HCM Transaction Training FAQ’s

Q: What is the purpose of creating a job profile in the organization?

A: The purpose of creating a job profile is to define a specific position within the organization, including its responsibilities, requirements, and identification code, which helps in managing job requisitions both internally and externally.

Q: How is a job code utilized in the hiring process?

A: A job code is an alphanumeric identifier used to reference an open job requisition or job profile, allowing candidates to inquire about their application status and helping HR manage job postings effectively.

Q: What factors can be considered when setting management and job levels for a position?

A: Management and job levels can be defined based on the hierarchy within the organization, which includes levels such as individual contributor, manager, director, and executive roles, as well as experience levels that categorize employees from entry-level to senior positions.

What are job families, and why are they important in job profile creation?

A: Job families categorize positions based on their functional areas, such as payroll, HR, finance, or marketing, and are important for organizing roles within the organization and streamlining the hiring process according to specific job functions.