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Wokday HCM - 2. Workday Tool Overview

Workday Training Highlights

🏠 Tenant Concept: Workday refers to its instances as "tenants" in line with the vendor-based model, where clients pay for and subscribe to services, similar to renting a house.

🌐 Multiple Tenant Types: Different types of tenants, such as Sandbox, Development, Testing, Support, and Production, are essential for various stages in the software development life cycle (SDLC).

🔄 Tenant Refresh: The Sandbox tenant undergoes a weekly refresh to clone and replicate production data for user acceptance testing, ensuring that changes or new functionalities behave similarly to production.

📅 Versioning System: Workday follows a consistent versioning system, with releases occurring twice a year, identified by the year and quarter (e.g., 2021 R1).

🔄 Tenant Naming Convention: The naming convention includes the year and release number, helping users easily identify the current version and align with community standards.

🌍 Global Application Standardization: Workday maintains the same version across all clients globally, fostering community standards and eliminating variations between clients.

🚀 Release Cycle: Workday has a biannual release cycle, with major releases in the first and last quarters of the financial year, ensuring consistent updates and improvements.

🛡️ Security Tip: Users are advised to maintain common credentials across tenants to avoid password reset issues.

🧪 User Acceptance Testing (UAT) Importance: The content emphasizes the importance of tenant refresh in UAT, ensuring that testing accurately reflects the production environment.

Workday Training - Key moments

Here are the summary titles with time for the provided video information:

  • Understanding Workday Tenants 00:05

    • Exploring the concept of tenants in Workday and its analogy to real estate.
    • Differentiating tenant types and their significance in project life cycles.
  • Importance of Multiple Tenants 02:14

    • Discussing the need for various tenant types in Workday for project maintenance.
    • Highlighting the roles of tenants for developers and end-users.
  • Workday Versioning and Naming Conventions 05:45

    • Unraveling the versioning system in Workday, from numerical to annual naming conventions.
    • Understanding the significance of version releases for a global application.
  • Sandbox Tenant and Cloning Activity 07:57

    • Explaining the purpose of the sandbox tenant in user acceptance testing.
    • Delving into the automated cloning activity for refreshing sandbox tenants.
    • Emphasizing the importance of cloning for testing and maintaining data integrity.

Workday Training FAQ’s

Q: Why is an instance in Workday referred to as a tenant?

A: In Workday, the term “tenant” is used to represent an instance. This naming convention is derived from the concept of lending. Workday operates on a vendor-based model, where clients subscribe to and pay for services. The term “tenant” aligns with the idea of tenants in a house, where individuals pay rent or book the space for a specific period. It signifies that clients have access to the application only during their subscription period, serving the purpose of lender and lending.

Q: What is the significance of having different types of tenants in Workday?

A: Different types of tenants in Workday are essential for the maintenance of project processes across various stages of the project life cycle. While end users typically require access to the production instance, developers working on implementations need different types of tenants for different stages. This ensures that specific activities can be performed at each phase of the project life cycle, supporting effective project management and development processes.

Q: How does Workday use different types of tenants in the Software Development Life Cycle (SDLC)?

A: In the SDLC, Workday employs different types of tenants to facilitate the development, testing, and deployment of components. The stages include development, testing, user acceptance testing (UAT), and production. Workday maintains at least five types of tenants: sandbox, development, testing, support, and production. Each type serves a specific purpose in the SDLC, allowing for comprehensive testing, validation, and progression of components from development to production.

Q: What is the purpose of a sandbox tenant in Workday, and how often does it get refreshed?

A: A sandbox tenant in Workday is a production-like tenant used for user acceptance testing (UAT). It undergoes a weekly refresh, also known as cloning activity, where all data from the production instance, including transactional, configuration, and migrated data, is copied to the sandbox. This refresh ensures that the sandbox closely mirrors the production environment. The refresh occurs every Friday at the end of the day CST hours, and it is an automated, default setup for all clients globally.


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