Workday Payroll - 4. Edit Earning - CloudCertification

Wokday Payroll - 4. Edit Earning

Workday Payroll Training

🌍 Country Management: Users can add multiple countries (e.g., the U.S. and Canada) to manage earnings, allowing for shared earning structures across these regions.
📅 Effective Date: The effective date marks when an earning can be applied. It helps maintain a chronological record of employee changes, ensuring that only applicable earnings are assigned based on the hire date.
🏷️ Worker Eligibility: Worker eligibility is determined through conditions related to compensation elements and pay components, ensuring that only eligible employees receive specified earnings.
🔗 Compensation Element: This is the link between HR and payroll, crucial for assigning earnings to employees based on their compensation plans.
✔️ Earning Conditions: Earnings must meet specific criteria, such as not having been previously paid in the current pay period, to ensure accurate payroll processing.

Workday Payroll Training - Key moments

Overview of Earnings Configuration 00:00
- Introduction to adding countries for earnings, including the US and Canada.
- Explanation of the concept of effective date and its importance in payroll processing.
- Effective date helps maintain worker history and transaction chronology.
Effective Date Importance 00:52
- Effective date marks when an earning can be applied to an employee.
- Errors arise if trying to apply earnings before the effective date for employees hired earlier.
- Used to track changes in employee status over time, such as promotions or transfers.
Criteria for Earnings Assignment 01:43
- Criteria is used to tag earning codes to specific run categories for payroll processing.
- Run categories help select employees for processing in designated pay periods.
Worker Eligibility Conditions 02:30
- Discusses determining worker eligibility for specific earnings.
- Two primary conditions: compensation element value must exist and not equal zero, or pay input must exist for the pay component.
- Both conditions must be satisfied for an employee to be eligible for the earning.
Compensation Element Overview 04:12
- Compensation element acts as a link between HR and payroll systems.
- Importance of maintaining compensation elements for payroll processing.
- Discussion on delivered worker eligibility conditions and customization options.
Example of Worker Eligibility 05:45
- Illustrative example using car allowance to explain eligibility criteria.
- Employee eligibility is determined by assigned values for compensation elements.
- Explanation of conditions to ensure earnings are not previously paid in the current payroll period.
Summary of Eligibility Conditions 07:23
- Recap of eligibility conditions and their significance in payroll processing.
- Emphasis on the importance of accurate configuration for effective payroll management.

Workday Payroll Training FAQ’s

Q: How do I access the earnings section to make edits in Workday Payroll?

A: To access and edit earnings in Workday Payroll, navigate to the Payroll application, select the “My Team’s Pay” or “My Pay” option, and then choose “Earnings.” From there, you can search for the employee whose earnings you need to edit and make the necessary changes.

Q: What permissions are required to edit earnings in Workday Payroll?

A: You need to have the appropriate payroll administrator or payroll partner role with permissions to view and edit employee earnings. If you do not have the necessary permissions, you will need to request access from your Workday system administrator.

Q: Can I edit earnings for a specific pay period, and how is it done?

A: Yes, you can edit earnings for a specific pay period. To do this, select the pay period you want to edit, locate the earnings record for the employee, and make the required adjustments. Ensure that you save the changes and confirm they are reflected in the payroll processing.

Q: What types of earnings can be edited in Workday Payroll?

A: In Workday Payroll, you can edit various types of earnings, including regular pay, overtime, bonuses, allowances, and any other custom earning types configured in your payroll setup. Ensure you are familiar with your organization’s earning categories and policies before making edits.