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Workday Time Tracking & Absence - 1. Introduction

Workday Training Highlights

⏰ Detailed explanation on entering time, types of time, and creating codes.

đź“… Information on time blocks, history tabs, and worklet options.

đź“Š Overview of work schedule calendars and eligibility rules.

Workday Training - Key moments

Here are the summary titles with time for the provided video information:

  • Time Entry Overview 00:01

    • Explains the process of entering time within the workday using various methods like calendar-based, time worklet, and task search.
    • Different types of time entries include hourly basis, check-in/check-out, project tasks, and absences.
    • Details the creation of time blocks, tabs like reported, calculated, and history, and the significance of history tab for tracking actions taken on time blocks.

 

  • Creating Time Entry Codes 07:37

    • Introduces time entry codes and time code groups for organizing and grouping different types of time entries.
    • Demonstrates the creation of time entry codes, assigning calculation tags, and grouping them for efficient tracking and reporting.
    • Explains the importance of time entry codes in tracking and managing time entries for employees.

 

  • Eligibility Rules and Templates 18:15

    • Discusses setting up eligibility rules to determine which employee populations can access specific time entry codes and templates.
    • Demonstrates the process of assigning eligibility rules to time code groups and templates for controlled access.
    • Highlights the significance of eligibility rules in managing and restricting access to time entry functionalities.

 

  • Reviewing and Submitting Time Entries 29:25

    • Reviews the process of reviewing and submitting time entries, including the approval workflow and submission steps.
    • Demonstrates how managers can approve or deny time entries and the role of history tab in tracking actions taken on time blocks.
    • Discusses the limitations and options available to employees based on business process settings for time entry.

 

  • Work Tags and Custom Tags 40:05

    • Explains the use of calculation tags for reporting and analytics and work tags for financial tracking and payroll purposes.
    • Demonstrates the creation and assignment of custom work tags for categorizing time entries and tracking financial aspects.
    • Discusses the importance of work tags in identifying and processing time entries for payroll and financial reporting.

 

  • Period Schedules and Work Schedule Calendars 50:35

    • Introduces period schedules for defining time intervals and assigning them to templates for structured time tracking.
    • Demonstrates the creation of work schedule calendars for scheduling employee shifts and assigning tasks for time entries.
    • Discusses the process of assigning eligibility rules to work schedule calendars and integrating them with time tracking functionalities.

Workday Training FAQ’s

Q: What are the different ways to enter time within the workday?

A: You can enter time within the workday by using the time worklet, directly searching the task “enter my time,” or going to the worker profile and using the related action “enter my time.”

Q: How are time blocks created when an employee enters time?

A: When an employee enters time, a time block is created, and it includes three tabs: reported, calculated, and history. The history tab indicates the actions taken on the block, such as denied, approved, not submitted, or submitted.

Q: How can managers enter time for their team within the workday?

A: Managers can enter time for their team within the workday by using the task “mass enter time” when dealing with more than two workers. They can also access the “enter time for worker” task for entering time on behalf of their team members.

Q: What is the purpose of calculation tags and work tags in the time tracking process?

A: Calculation tags are used for reporting and analytics purposes, while work tags are used for financial aspects such as payroll. These tags help categorize and organize time entries for efficient tracking and processing.

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