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Workday Time Tracking & Absence - 5

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Workday Session - 1
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Workday FULL COURSE

Workday Training Highlights

⚙️ Staffing models like position management and job management determine how jobs are defined and filled within organizations.

🏢 Supervisory organizations encompass hierarchies like company, cost center, and location, providing structure to the workforce.

📝 Position management allows for precise control over hiring, specifying requirements for each position, while job management offers more flexibility.

🔒 Hiring restrictions ensure that specific criteria, such as qualifications and experience, are met when filling positions.

📑 Jobs and positions are crucial components, with job profiles grouping common specifications for various roles within organizations.

Workday Training - Key moments

Here are the summary titles with time for the provided video information:

  • Time Entry Overview 00:01

    • Explains the process of entering time within the workday using various methods like calendar-based, time worklet, and task search.
    • Different types of time entries include hourly basis, check-in/check-out, project tasks, and absences.
    • Details the creation of time blocks, tabs like reported, calculated, and history, and the significance of history tab for tracking actions taken on time blocks.

 

  • Creating Time Entry Codes 07:37

    • Introduces time entry codes and time code groups for organizing and grouping different types of time entries.
    • Demonstrates the creation of time entry codes, assigning calculation tags, and grouping them for efficient tracking and reporting.
    • Explains the importance of time entry codes in tracking and managing time entries for employees.

 

  • Eligibility Rules and Templates 18:15

    • Discusses setting up eligibility rules to determine which employee populations can access specific time entry codes and templates.
    • Demonstrates the process of assigning eligibility rules to time code groups and templates for controlled access.
    • Highlights the significance of eligibility rules in managing and restricting access to time entry functionalities.

 

  • Reviewing and Submitting Time Entries 29:25

    • Reviews the process of reviewing and submitting time entries, including the approval workflow and submission steps.
    • Demonstrates how managers can approve or deny time entries and the role of history tab in tracking actions taken on time blocks.
    • Discusses the limitations and options available to employees based on business process settings for time entry.

 

  • Work Tags and Custom Tags 40:05

    • Explains the use of calculation tags for reporting and analytics and work tags for financial tracking and payroll purposes.
    • Demonstrates the creation and assignment of custom work tags for categorizing time entries and tracking financial aspects.
    • Discusses the importance of work tags in identifying and processing time entries for payroll and financial reporting.

 

  • Period Schedules and Work Schedule Calendars 50:35

    • Introduces period schedules for defining time intervals and assigning them to templates for structured time tracking.
    • Demonstrates the creation of work schedule calendars for scheduling employee shifts and assigning tasks for time entries.
    • Discusses the process of assigning eligibility rules to work schedule calendars and integrating them with time tracking functionalities.

Workday Training FAQ’s

Q: What is the purpose of defining a Staffing model in the video content?

A: Defining a Staffing model helps establish how job openings are defined and filled within an organization. It determines the level of control during hiring and supports different hiring goals, with options like position management providing more control and specificity compared to job management.

Q: What are the differences between position management and job management in terms of hiring control?

A: Position management offers more control during hiring by specifying each detail, ensuring precise hiring decisions. In contrast, job management provides less control, allowing for looser hiring practices where certain criteria may be overlooked or ignored.

Q: What are hiring restrictions, as mentioned in the video content?

A: Hiring restrictions refer to the conditions or limitations set when opening a position, specifying requirements such as worker type (permanent or contractor), full-time or part-time status, location, job profile, and more. These restrictions ensure that hiring aligns with organizational needs and standards.

Q: How does the video content differentiate between positions and jobs?

A: In the context of the video, positions and jobs both refer to openings within an organization. Positions, typically managed through position management, offer more control during hiring and involve specific criteria and responsibilities. Jobs, managed through job management, provide less control, allowing for looser hiring practices and fewer specified criteria.

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